Event Bookings, Cancellations and Refunds

[Darin]

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EVENT BOOKINGS:
Places at MLR Trackdays and Sprints (and other MLR events such as national shows and rolling road days) will only be confirmed on completion of a successful booking. These will be able to be made online via the MLR Shop or calling the MLR direct on 0845 12 LANCER (526237) with your credit card details.

All events will be for MLR members only. The only exception being trackdays and maybe sprints as we need other bookings to make the day financially viable.

A list of attendees will be shown on a separate sticky thread at the top the respective category on the Forum so everyone can see the numbers of places available, and who is attending. This list will be managed by the event coordinator.


CANCELLED BOOKINGS:
Cancelled booking cannot be swapped or sold on. If you have to cancel your trackday or sprint booking, please inform Darin or Mechell on 0845 12 LANCER (526237) or darin@lancerregister.com / mechell@lancerregister.com so the place can be managed properly, and Members given priority. Cancelled bookings will be treated in the following ways;

Informed Cancellation – 5 working days notice or more:
If we are informed of the cancellation 5 working days or more prior to the event and are able to refill the place, 35% (or £50 whichever is greater) of the booking will be retained to cover admin and banking charges, and 65% of the booking fee (minus any deposit paid) will be carried forward to another event of your choice. We ask for 5 working days notice so we’re able to give any reserves a fair amount of notice to enable them to get time off work etc.

Informed Cancellation – less than 5 working days notice:
If we are informed of the cancellation less than 5 working days prior to the event but are able to refill the place, 45% (or £50 whichever is greater) of the booking will be retained to cover admin and banking charges and 55% of the booking fee (minus any deposit paid) will be carried forward to another event of your choice.

Unable to Fill Cancelled Booking:
If in the unlikely event that we are informed of the cancellation but are unable to fill the cancelled place with a reserve, 75% (or £50 whichever is greater) of the booking will be retained and 25% (minus any deposit paid) carried forward.

Uninformed Cancellation:
If we are not informed of the cancellation prior to the event, the whole booking fee will be forfeited.

Event tickets can not be refunded.
Tickets can be transferred between individuals and it is up to those individuals to sort any payments/transfers etc. Only Evos being driven by club members will be allowed to park on the club stand at any event.

All deposits paid to secure a place at a trackday or sprint are non-refundable


REALLOCATION/AMENDMENTS TO BOOKINGS:
The following guidelines will be followed when making changes/reallocating booked places:

Reserve Places:
MLR members will take priority in the reserve list regardless of where they are on the reserve list. However, you should still book as soon as possible to avoid this situation!

Trackdays:
If you are unable to bring your Evo, or whichever car you booked in, you can bring a replacement regardless of make or model as long as it is eligible for MLR trackdays, ie: not a single seater. If you choose not to bring another car, we will carry forward a percentage of your booking depending on the notice given and whether there is a reserve list.

Sprint Series:
The MLR Sprint Series rounds are for Evos only, unless otherwise stated. If you are unable to bring your Evo, please inform us at the earliest opportunity so someone else can take the place. We will carry forward a percentage of your booking depending on the notice given and whether there is a reserve list.

Regional Sprints:
If you are unable to bring your Evo you can bring a replacement, but please inform the event co-ordinator beforehand. It will also be run outside the sprint classes so will not be eligible for a trophy. If you choose not to bring another car, we will carry forward a percentage of your booking depending on the notice given and whether there is a reserve list.



The MLR reserves the right to alter, amend, delete or withdraw the above rates at any time without prior notice.
MLR reserves the right at all times to vary, change, alter, amend, add to or remove any event description. ... Use of trademarks/logo’s is forbidden unless you have prior written permission